Employment at Elms College

Elms College is an equal opportunity employer and educator founded in the tradition of the Sisters of St. Joseph. We offer a competitive salary, comprehensive benefits, and a pleasant work environment. Job listings can also be viewed on HigherEd Jobs.

All Job Openings

Click on a job title to view the description.

Staff Positions

Receptionist (Part-Time) 

Elms College is seeking a part-time Receptionist in our office of Graduate Studies & Continuing Education (GSCE). He/she creates and maintains paper and electronic files and serves as an information source and frontline contact for current and prospective students, adjunct faculty, and visitors.  Work hours are Saturday from 8:00am to 1:00pm and follow the Weekend College calendar schedule.  There may be some weeks where the Saturdays are back to back, or 3 Saturdays in one month.  The average Saturday hours are every other week.  Flexibility to work additional hours to supplement and/or fill in for Administrative Assistant in her/his absence.

Primary Duties & Responsibilities

  • Provides administrative assistance and clerical support for the GSCE Division.
  • Provides general GSCE Division reception functions including answering the telephone, taking messages, filing, and making photocopies.
  • Serves as the first point of contact to prospective and current students. Provides information about program requirements, and responds to general questions and requests for program brochures/ information.
  • Processes checks, cash and credit payments for courses and application fees.
  • Other duties may be assigned.
  • Work Hours:  Saturday from 8:00am to 1:00pm (follows the Weekend College calendar).  There may be some weeks where the Saturdays are back to back, or 3 Saturdays in one month.  The average Saturday hours are every other week.  Flexibility to work additional hours to supplement and/or fill in for Administrative Assistant in her/his absence.

Qualifications

Minimum of an Associate’s degree; general office experience required, preferably receptionist/front desk experience in an academic/higher education setting.

Requirements

  • Excellent interpersonal, written, and verbal communication skills. Pleasant phone manner and strong customer service approach.
  • Must be able to convey information effectively to a diverse student population.
  • Well organized with ability to pay attention to details and follow through on assignments and tasks until completion.
  • Ability to take initiative, prioritize work, manage multiple tasks in a busy environment with frequent interruptions; initiate, anticipate, and respond to issues and situations.
  • Ability to work as a team player, as well as, independently with minimal supervision.
  • A high standard of accuracy in creating and maintaining data, records, and report information.
  • Excellent time management skills to ensure that multiple, competing priorities and tasks will be handled and accomplished in a timely and accurate fashion.
  • Calm, friendly, professional attitude and ability to effectively plan for and meet deadlines.
  • Proficiency with Microsoft Office; willingness to learn college systems such as Moodle, Blazernet, and other College software.
  • Ability to maintain confidentiality of student records.
  • Must be dependable and adhere to college and department policies relating to punctuality, attendance, leave time, and work breaks.

To Apply

Send a cover letter, resume, and contact information (as Word or PDF attachments) via email to:  jobs@elms.edu.  Review of applications begins immediately and continues until the position is filled.

Health Education Nurse

Elms College, located in Chicopee, MA, is seeking a Health Education Nurse to provide health education and services to the Elms student community.

Primary Duties & Responsibilities

  • Assesses and evaluates students with acute or chronic health issues and provides follow-up care as needed.
  • Evaluates faculty, staff and part time students on an urgent or emergency basis.
  • Provides necessary immunizations to students, staff, and faculty, including yearly tuberculin skin tests for nursing students and faculty.
  • Responds to emergencies on campus as needed.
  • Develops and implements health education programs to promote wellness specifically regarding alcohol and drug abuse prevention and sexual violence prevention programs in compliance with Campus SaVE Act and Title IX.
  • Develops, implements, and manages all aspects of Peer Health Education program.
  • Assists with clinical clearance and completion of medical records by RN to BS, RN to MS, DNP students and satellite campus programs.
  • Other duties may be assigned.

Qualifications

  • Minimum of a Bachelor’s degree.
  • Three (3) years school health or related health education experience.  Knowledge of educational principles of young adult and adult learning and behavior change. 
  • College health services and acute care experience preferred.
  • Current Massachusetts RN license and CPR certification.
  • Strong physical assessment skills.
  • Excellent organizational, interpersonal, and communication skills.
  • OSHA blood borne pathogen training.
  • Ability to work independently utilizing protocols of care provided by the Health Center Medical Director.
  • Computer skills and basic proficiency with Microsoft Office.
  • Background check will be conducted upon hire and on a routine basis thereafter.  Valid driver’s license and good driving record required.

How to Apply

Send a cover letter, resume, and contact information for 3 professional references via email (as Word or PDF attachments) to:  jobs@elms.edu  Review of applications will begin immediately and continue until the position is filled.

Senior Administrative Assistant

Elms College, located in Chicopee, MA, has an immediate need for a Senior Administrative Assistant.  The Administrative Assistant provides high level administrative assistance for the Academic Affairs Office.

Primary Duties & Responsibilities (Essential Functions)

General

  • Provides administrative assistance and support for the academic affairs office, the Vice President of Academic Affairs and for Dean of Student Success and Strategic Initiatives.
  • Schedules appointments, keeps calendar updates, provides general academic affairs reception functions of answering the telephone, taking messages, filing, retrieves/delivers mail, makes photocopies, sends faxes, and orders supplies. Schedules meetings, makes room reservations and orders food.
  • Acts as a liaison between academic affairs and other administrative offices, including human resources, business office, student accounts, continuing education and the registrar’s office.
  • Prepares, organizes, maintains and distributes a variety of documents such as: academic calendar, handouts, correspondence, notes, memos, grant proposals, and evaluations.
  • Responds to routine inquiries; takes messages for the Vice President of Academic Affairs.
  • Assists visitors and guests with trip planning (e.g., hotel reservations, etc.). 
  • Assists the Vice President in: researching, collecting, organizing and compiling data for reports, memos, presentations; prepares and coordinates internal/external statistics, responds to requests for information, and generates reports on enrollment and faculty data.  Conducts internet research as needed.
  • Serves as the recorder at meetings with Charis and Deans; maintains digital records of meeting minutes.
  • Assists in planning annual events such as opening Academic Convocation, Honors Convocation, Baccalaureate and Hooding ceremony, and Commencement.

Faculty and Students

  • Prepares faculty contracts (full-time, part-time, adjuncts for fall/spring semester(s), intersession, Summer I & II, Weekend College). Provides copies to Human Resources and Business Office (payroll).
  • Maintains detailed spreadsheets of contracts, overloads, and stipends paid out each semester.
  • Assists in the hiring and onboarding process for new faculty (including adjuncts).
  • Creates and maintains faculty and adjunct personnel files.
  • Enters and maintains faculty and adjunct faculty information on databases (SCAN, CAFÉ). Creates and run reports as needed.
  • Notifies faculty of their eligibility for tenure and development grants. Collects information and/or applications, forwards to appropriate recipient, notifies faculty and applicable departments of results. 
  • Collects information for Honors Convocation including: Grade Point Averages (GPAs); communicates with Chairs and students as necessary, creates check requests and necessary Honors Award Materials.
  • Maintains regalia including assessing faculty/administrative staff needs, ordering, collecting and returning regalia.  Attends graduation and assists with regalia needs.
  • Prioritizes and manages the composition, routing, and completion of faculty material while ensuring a high level of confidentiality when dealing with sensitive and/or confidential issues and documents related to faculty and students.
  • Assists with annual office budget preparation; monitors/tracks expenses from year to year; maintains an equipment inventory; researches and gathers information about equipment and supply costs.
  • Maintains records of adjunct faculty, course syllabi, and class assignments
  • Other duties as may be assigned by the Vice President of Academic Affairs.

Qualifications

Associate’s degree required; Bachelor's degree preferred.  Relevant administrative experience working in a higher education setting is required. 

  • Excellent interpersonal and written and communication skills. Must be able to convey information effectively to a diverse student, faculty and staff population.
  • Must be dependable and adhere to college and department policies relating to punctuality, attendance, leave time, and work breaks.
  • Must be well organized, detail-oriented, and able to monitor and track paperwork and be able to follow through on assignments and tasks until completion.
  • Must be able to initiate, anticipate, and respond to issues and situations, while maintaining a sense of humor.
  • Must be a self-starter who will work to continually improve procedures and processes and develop better services for faculty and all academic personnel.
  • Ability to work as a team player as well as independently with minimal supervision.
  • Must maintain a high standard of accuracy in creating and maintaining data, records, and report information.
  • Excellent time management skills to ensure that multiple, competing priorities and tasks will be handled and accomplished in a timely and accurate fashion.
  • Calm, friendly, professional attitude. Ability to effectively plan for and meet deadlines.
  • Advanced proficiency with MS Word, Excel and databases is required. Ability to become proficient in college systems such BlazerNet, Campus Café, Moodle, and other software implemented by the college, including the web Content Management System.
  • Proficiency with statistical software desired.
  • Ability to maintain confidentiality of student and employee records.
  • Flexibility to work outside normal business hours (e.g., commencement, etc.) required. 

How to Apply

Send a cover letter, resume, and contact information for 3 professional references via email (as Word or PDF attachments) to:  jobs@elms.edu  Review of applications will begin immediately and continue until the position is filled.

Document Services Manager

Elms College has an opening for a Document Services Manager.  The Document Services Manager is responsible for the daily operation of college printing services.  

Primary Duties & Responsibilities

  • Provides printing, bindery and copying services for all college departments.
  • Operates copies, bindery equipment and risograph machine.
  • Completes requisitions, provides cost estimates, purchases paper, and ensures that the paper and card stock are available and can be delivered in 24 hours.
  • Provides folding, assembling, photocopying, and binding services for documents, packets, booklets, etc.
  • Serves as primary contact for copy equipment vendor and service calls.
  • Serves as copy equipment fleet manager.
  • Works collaboratively with Mailroom Manager and all faculty, staff and students.
  • Provides coverage for the Mail Services Manager during vacations and absences, as needed.
  • Cross trains with the Mail Services Manager as directed by the Director of Campus Operations.
  • Other duties may be assigned.

Qualifications

  • High School Diploma or equivalent.
  • Experience with document production, photocopying, binding, and working with graphic designers and outside vendors.
  • Excellent interpersonal skills and customer service skills.
  • Excellent verbal and written communication skills.
  • Must be well organized, pay attention to details, and able to follow through on assignments and tasks until completion.
  • Ability to complete routine paperwork.
  • Willingness to learn and follow accounting procedures pertaining to mail services.
  • Ability to sort, count, and verify numbers.
  • Ability to resolve complaints and concerns.
  • Ability to maintain accurate records and information.
  • Must be able to initiate, anticipate, and respond to a variety of issues and situations in a calm, friendly, professional manner. Having a sense of humor is essential.
  • Must be a self-starter who is willing to work with others to improve current procedures.
  • Ability to work as a team player as well as independently with minimal supervision.
  • Ability to maintain a high standard of accuracy in creating and maintaining data, records, and report information.
  • Excellent time management skills to ensure that multiple, competing priorities and tasks will be handled and accomplished in a timely and accurate fashion.
  • Must be able to prioritize work, meet deadlines, and delegate and monitor tasks given to student employees.
  • Must be proficient with Microsoft Office suite, able to use Internet, email, and be willing to learn college computer systems and college web software.
  • Ability to protect and maintain the confidentiality of sensitive information and to understand and comply with FERPA regulations.

To Apply

Send a cover letter, resume and contact information for three professional references via email (as word or PDF attachments) to:  jobs@elms.edu.  Review of applications will begin immediately and continue until the position is filled.

Assistant Coaches

Elms College, a NCAA Division III institution and member of the New England Collegiate Conference (NECC), in Chicopee, MA has openings in the Athletics department for Assistant Coaches for the following sports:

  • Part-Time Assistant Women’s Basketball Coach
  • Part-Time Assistant Field Hockey Coach

Requirements

Prior coaching or playing experience required.  Background check will be conducted.  Valid driver’s license and good driving record also required.

How to Apply

Send a cover letter, resume, and contact information for 3 professional references via email (as Word or PDF attachments) to: jobs@elms.edu

Review of applications will begin immediately and continue until the positions are filled.

Professional Tutor – Off-Site Locations (Part-Time / As Needed By Appointment)

Elms College located in Chicopee, MA is seeking a part-time / as needed by appointment Professional Tutor for their off-site locations in Lee, Greenfield and Mount Wachusett Community College in Gardner, MA. The Professional Tutor works on a 1:1 or small group basis with students enrolled in degree completion programs at the off-campus location.  The Professional Tutor works collaboratively with faculty and staff at the off-site location in and outside the classroom.  The Professional Tutor reports to the Off Campus Program Coordinator who schedules tutoring appointments as needed at the off-campus site or the main campus.  The Professional Tutor provides instruction in subject matter, study skills, technology and writing, as appropriate.  The Professional Tutor informs students of tutoring services available through the Academic Resource Center (ARC) on the main campus and the online Brainfuse tutoring system. 

Primary Duties & Responsibilities

  • To attend an Orientation/Training session led by the Director of the Academic Resource Center on the main campus upon hire.
  • To be available by appointment for tutoring of students at the host or home institution.
  • To notify the Off-Campus Program Coordinator as soon as possible if one cannot meet his/her assigned tutee(s).
  • To be punctual for all scheduled tutoring sessions.
  • To maintain a time sheet to be submitted to, and signed by the Off-Campus Program Coordinator.
  • To utilize instructional techniques that promotes independent learning by the tutee.  
  • To present oneself as a professional role model for all students who seek academic tutoring.
  • To demonstrate the Elms College core values of faith, justice, community and excellence in interactions with students, faculty, staff and administration.
  • Other duties as may be assigned.

Qualifications

Bachelor’s degree from an accredited program; masters preferred.  Tutoring experience with undergraduates preferred.  Coursework and/or degree in tutoring field.  Demonstrated organizational, planning, interpersonal, administrative, availability, approachability, and counseling skills. Excellent communication skills (written, verbal, presentation); Proficiency with Microsoft Office: Word, Excel, Outlook, PowerPoint, Gmail; knowledge of data privacy policies, procedures, and regulations. Knowledge of subject matter field to be tutored; study skills to scaffold student success.  Ability to work collaboratively with a diverse population of students, administrators, faculty, staff, and outside constituencies. Excellent customer service orientation.  Must have reliable transportation, good driving record, and a valid driver’s license.

To Apply

Send a cover letter, resume, and contact information for three (3) professional references via email (as Word or PDF attachments) to: jobs@elms.edu.

Review of applications will begin immediately and continue until the position is filled.

Manager Mail Services

Elms College, located in Chicopee, MA is seeking a Manager of Mail Services.  The Manager of Mail Services will run the mailroom in in an efficient manner.  Duties will include mail handling services and customer service assistance.

Primary Duties & Responsibilities

  • Informs college’s students, faculty and staff about postal regulations and costs in a clear, timely manner.
  • Conducts all the daily mail service operations and ensures the timely and efficient processing of all incoming and outgoing mail and parcels.
  • Monitors postal permits and advance deposit accounts.
  • Notifies the Business Office of postal charge backs to college departments.
  • Obtains funds to replenish postal meter, arranges for repairs and supplies for postal machine.
  • Monitors stamp drawer, establishes and maintains stamp inventory levels.
  • Maintains petty cash account for “Postage Due” occurrences.
  • Verifies UPS billing for department chargeback.
  • Insures deposit of cash taken in for personal postage and mailbox key replacements.
  • Keeps up-to-date on USPS changes and requirements, including rate changes.
  • Serves student, faculty, and staff at the Mail Services counter and ensures that all customers receive prompt, courteous and helpful service.
  • Serves a liaison to departments on best practices.
  • Handles the mail merge system.
  • Monitors bulk mail account to insure funds are available when an outside source does the mailing; reports bulk charge backs to the Business Office.
  • Informs students about mail fraud and advises them about handling mail from inmates.
  • Attends postal forums, workshops, conferences to remain abreast of best practices, new developments/requirements, and potential mail hazards (awareness and preparedness).
  • Insures timely delivery of special items such as “Stress Free Exam packs (twice/y), scholarship plaques, candy on Valentine’s Day and Halloween, various tee shirt fundraisers, daffodils, etc.
  • Manages mailboxes including: assignments, repairs, combination changes, key and lock replacements.
  • Forwards mail during breaks and after graduation. Maintains current list of student address changes and reports them to the Registrar’s Office.
  • Ensures that all mail and parcels are treated securely and handled in a confidential manner. Complies with FERPA requirements.
  • Greet faculty, staff, administration and students in a positive and professional manner
  • Train and supervise interns
  • Awareness of and preparedness for any potential hazard in mail. (anthrax, chemicals bombs)
  • Assist with copier supply ordering.
  • Assist with inventory assessment and restock.
  • Provides community with information as needed in relation to policy and price changes.
  • Works collaboratively with Document Services Manager as well as all Faculty, Staff and Students.
  • Provides coverage for the Manager of Document Services for vacation and absences as needed.
  • Attends cross training sessions per the Director of Campus Operations and Public Safety for the purpose of occasional coverage of Document Services as needed.
  • Other duties may be assigned.

Qualifications

High School Diploma or Equivalent.  Experience working in mail services preferred; strong customer services skills; detail oriented; strong organizational skills; working knowledge and understanding of FERPA rules and regulations; working knowledge and understanding of postal delivery systems; prior experience working in an academic environment; ability to recognize priorities; ability to be flexible depending on work flow needs; effect changes to improve operational goals; ability to work in an organized and efficient manner.

To Apply

Send a cover letter, resume and contact information for three professional references via email (as Word or PDF attachments) to: jobs@elms.edu.  Review of applications will begin immediately and continue until the position is filled.

Faculty Positions

Looking for an Adjunct Instructor Opportunity at Elms College?

If you are interested in a possible adjunct instructor position, please forward your resume and a letter of interest to the chair of the academic division in which you would like to teach.

Click here for a listing of the academic divisions.

Nursing Faculty Position

Psychiatric - Mental Health Nursing

Fall 2015

The School of Nursing at Elms College invites applicants for a full-time nursing faculty position to coordinate Psychiatric-Mental Health Nursing in the undergraduate nursing program beginning fall semester of 2015. Join a growing nursing program that emphasizes dedication and excellence in its commitment to the teaching and professional preparation of its undergraduate and graduate nursing students with a future vision for continued growth and advancement of its academic nursing programs.     

Required Qualifications:

  • Master of Science in Nursing with a psychiatric-mental health nursing major required
  • Strong record of clinical nursing practice, leadership and experience teaching in an academic nursing program
  • Technological literacy and commitment to integrate technology into teaching
  • Demonstrated leadership and communication skills
  • RN license in Massachusetts

Preferred Qualifications:

Earned doctorate or matriculation in a doctoral program.

Responsibilities:

In general, full-time nursing faculty positions are 9-month appointments with classroom and clinical instruction, coordination of clinical sites, student advisement, and participation in faculty governance and scholarship. The qualified candidate will be eligible for a tenure-track position. Salary is commensurate with experience and academic qualifications.

Background check will be conducted.  Good driving record and valid driver’s license required.

To Apply:

Qualified individuals should send a letter of interest, curriculum vitae, and the contact information for three (3) professional references to:

Kathleen B. Scoble, Ed.D., R.N.

Dean, School of Nursing

Elms College

291 Springfield Street

Chicopee, MA 01013 

Inquiries regarding position:

Joyce Thielen, PhD, RN, Associate Dean of Undergraduate Nursing Studies; 413-265-2229; thielenj@elms.edu

Adjunct Instructor – Psychology - Mount Wachusett Community College, Gardner, MA

Elms College is seeking Adjunct Faculty Instructors for its off-site program at Mount Wachusett Community College, Gardner, MA campus.  Candidate must be available to teach the course in Gardner on Thursdays from 4:00 to 8:00pm.  Candidates must also be available for student support at other times via email or using Moodle.

Course Title:  PSY308 Cognitive Psychology

Session Dates:  January 15 – March 15, 2015 (8 weeks)

Meeting Times:  Thursday, 4:00-8:00pm

Requirements

PhD preferred but Master's degree with appropriate experience will be considered.  Successful candidate will have verified college teaching experience in the subject matter.  Candidate must be available for the Thursday times and must be available for student support via email or online course management (Moodle).  This is an accelerated degree completion program utilizing eight (8) week sessions.  Instructors are expected to bring their own expertise and experience to the teaching in the context of the Elms College standard syllabus. 

To Apply

Send cover letter, CV/resume, teaching experience and contact information for three (3) professional references (as Word or PDF attachments) to Dr. Peter Marcus, Psychology Faculty Coordinator at Marcusp@elms.edu. Review of applications begins immediately and will continue until the position is filled.

 Part-Time Faculty - MBA Program

Elms College is seeking Part-Time/Adjunct Faculty in specific topics as follows.  Applicants are required to have an MBA in the specific area of study in order to be considered.

Graduate (evening)

Cost Accounting

Contemporary Financial Accounting Issues

Global Ethics

Global Marketing

Managerial Finance and Data Analysis

Products and Operations

Undergraduate (daytime)

Accounting

Economics

Finance

Healthcare Management

Sport Marketing

To Apply

Send a cover letter, resume/c.v., and 2 professional references via email (as Word or PDF attachments) to: beanc@elms.edu

Adjunct Faculty – Communication Sciences & Disorders

The Division of Communication Sciences & Disorders (CSD) at Elms College is seeking adjunct faculty to teach ASD 604/704 Assessment and Intervention in ASD II for the Spring 2014 semester.

Qualifications

Master’s Degree and candidates for this position must be a BCBA.  Successful teaching experience, especially at the college level preferred.

To Apply

Qualified individuals should send a cover letter, resume/C.V. and the contact information for three (3) professional references to:        

Kathryn S. James, Ph.D.

Division of Communication Sciences and Disorders

Elms College                        

291 Springfield Street

Chicopee, MA  01013

Review of applications will begin immediately and continue until position is filled.

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