The College of Our Lady of the Elms (Elms College) makes every effort to provide reasonable accommodations to students with documented disabilities. All accommodations for students with disabilities are handled via the office of Student Accommodations and Support Services (SASS), a division of the Center for Student Success.
In compliance with Section 504 of the Rehabilitation Act of 1973 and the implementing regulations 34 CFR part 104 (barring discrimination on the basis of disability) and the Americans with Disabilities Act (ADA) of 1990, and the implementing regulations in 29 CFR part 1630 (1992), Elms College has established specific guidelines for students seeking accommodations.
Accommodations in higher education are based on Access rather than Success, and cannot alter course, program, or degree requirements. Although accommodations are not retroactive, a request can be made at any time prior to and during enrollment. It is the student’s responsibility to follow the below accommodation request process should there be a need for reasonable accommodation(s) in class and/or on campus.
- Submit a formal written request (Section I: Student Accommodation Request Form);
- Submit relevant documentation verifying the disability (see Eligibility for acceptable documentation details);
- Be available for a scheduled meeting with the director of SASS to review the accommodation request and discuss the request outcome.
- Provide their individualized accommodation letter to each instructor at the beginning of the semester or once approved by SASS.
- Self-advocate to the director of SASS if there are any modifications needed to the approved accommodation(s). Additional supporting documentation may be required.
- Communicate with the director of SASS when approved accommodation(s) are not being upheld within the applicable environment (e.g. classroom, residence hall, dining hall, etc.).
- Follow all policies and procedures provided within the Elms College SASS Handbook and Student Handbook.
Elms College may not discriminate against any individual on the basis of their disability. Elms College will provide reasonable and appropriate accommodations to students with a documented and verified disability, in order to afford the student an equal opportunity to participate within its programs, activities, and facilities.
Once a student is registered with SASS, unless accommodations are deemed temporary, there is no need for the student to reapply every semester, so long as they remain an active student at Elms College.
To be eligible for an accommodation, the student must have:
- A disability, as defined by the ADA, that substantially limits a major life activity and subsequently necessitates a reasonable accommodation;
- Request for accommodation on file with SASS at Elms College that supports the need for the requested accommodation(s) (Section I: Student Accommodation Request Form);
- Medical documentation on file with SASS at Elms College that verifies the disability and how the accommodation(s) will assist the student
- Physical/Psychological Disability/Impairment: Section II: Physician Verification Form
- Learning and/or intellectual disabilities, as well as Attention Deficit Disorder/Hyperactivity Disorder (ADD/ADHD): Comprehensive testing with diagnoses listed (e.g. psychoeducational testing) must be provided in lieu of Section II. An Individualized Education Plan (IEP) may be acceptable if the diagnosis is listed.
Students working with SASS are protected under the Family Educational Rights and Privacy Act (FERPA). Disability diagnoses are not listed within the accommodation letter to instructors. However, SASS may share information about a student if there is an educational need to know, such as setting up testing accommodations or connecting students with appropriate resources (e.g. Elms College Counseling Center or the Tutoring Center).
SASS may not share information with family members or guardians without a signed release of information from the student. Students may request a Release of Information form at any time from SASS.
A student has the right to review their SASS file with reasonable notification and may request to have copies of their documentation released to themselves. SASS will retain files and student documentation for five years after completion of a degree or program.
For questions regarding the accommodation registration process please contact the Director of Student Accommodations & Support Services (SASS) directly at firstname.lastname@example.org or 413-265-2333.
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